Conditions for use of a site controlled by Parks, Sports and Events Services
1. The bye laws relating to the site being used must be adhered to at all times and no undue interference caused to other users of the site.
2. The Organiser of any event is required to indemnify Birmingham City Council against all claims which may arise from the holding of the event and for this purpose should take out insurance and produce the certificate for inspection to an authorised officer of Parks, Sports and Events Services.
3. Birmingham City Council will have the right to charge the Organiser of any event with the cost of repair of any damage caused to a site, or any clearing up required, as a result of an event having taken place.
4. The Organiser of any event shall be responsible for ensuring the safety of all persons involved in the event, and the safety of the general public attending the event and using the site. This condition shall apply whilst the event is in progress and also during any setting up and taking down of equipment which may be necessary prior to and after the event. Where applicable, the Health and Safety At Work Act 1974 must be complied with.
5. The Organiser of any event must complete an application form which must be received by Parks, Sports and Events Services at least 12 weeks before the event is to take place.
6. The format of the event shall be as agreed, and any addition to the format so agreed, shall not be allowed unless any such be notified in writing to the Parks, Sports and Events Services and approved by them 3-4 clear weeks before the event takes place.
7. No arrangements shall be made to install any mains electricity installation to any part of the event or to any funfair forming part of the event without the written permission of the chief officer of Parks, Sports and Events Services. Where such permission is given, the City Council may provide either three or single phase electricity supplies together with an earth terminal. The earth system can be improved by the addition of the Organiser own earthed system installed in compliance with the Institute of Electrical Engineers requirements. Any electricity supply installed will be provided only under the following conditions.
[a] The chief officer of Parks, Sports and Events Services must be informed in writing of the purpose for which the electricity supply is required, and also the approximate load to be connected to the supply.
[b] Any caravan/unit must be equipped with current operated earth leakage trip circuit breaker BS 4293.
[c] A current certification of inspection must be produced from a qualified Electrical Engineer or registered electrical contractor to the effect that the installation of any caravan/ display unit is electrically and mechanically safe and meets the current Institute of Electrical Engineers requirements.
[d] Where a single phase electricity supply is provided by the City Council this will be in the form of 13 amp outlets BS 1363 and must have the appropriate matching plug; where loads exceeding the provision are anticipated these must be the subject of an alternative provision agreed with the chief officer.
e] No alteration, including the fitting of extra appliances, must be made to any installation after the supply has been provided without the permission of the chief officer of Parks, Sports and Events Services.
[f] The City Council reserves the right to refuse a connection for any reason whatsoever.
[g] Any work undertaken by the City Council regarding the provision of an electricity supply will be recharged to the Organiser in accordance with Condition 11.
8. The Organiser of any event shall be responsible for ensuring that the event complies with any current legislation or other regulation laid down by statutory bodies, and it is therefore the responsibility of the Organiser to ascertain from the West Midlands Police, the West Midlands Fire Brigade and Birmingham City Council Environmental and Consumer Services that the proposed event will meet the respective requirements of these bodies.
9. The Organiser of any event shall be responsible for ascertaining whether any licences are required for the event of any item included in the event, and for obtaining any such licences prior to the event taking place.
10. If it is the intention for music to be played as part of the event or in any funfair connected with the event, then a temporary licence for the performance of public music, singing and dancing must be obtained by the Event Organiser or the Funfair Proprietor, unless such a licence has already been obtained by the Organiser for the event in general. Organisers must inform the Clerk to the Licensing Justices if a funfair will be included in any event for which they are applying for a licence for the performance of public music, singing and dancing.
11. Work which the Organiser of an event requires the Parks, Sports and Events Services to undertake in preparation for, or assistance with, the event must be requested in writing and formally agreed requested in writing and formally agreed by Parks, Sports and Event Services prior to the event. Any such work undertaken will Be recharged to the Organiser and will include a 15% administration charge in addition to VAT at the standard rate.
12. Any children amusement ride or funfair must comply with the Birmingham City Council bye laws relating to pleasure fairs.
13. The Event Organiser should note that any fee contributed by the chosen Funfair Proprietor towards the event shall be arranged through the Parks, Sports and Events Services. That negotiated fee will then be directed through the City Council Grant Aid procedures to the Event Organiser to be used in support of the event.
14. The positioning of any event and all on-site arrangements must be agreed by an officer of Parks, Sports and Events Services who will be nominated when formal approval of the use of site is granted.
15. No living animal of any species including fish and invertebrates Shall be given as a prize or offered as a prize on any funfair stall or entertainment or side-show.
16. Route markers may be used but must be free standing and in no way fixed to any park furniture or trees.
17. Marshalling points may be set up but must be left clean and tidy and all rubbish placed in litter baskets.