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The Procurement Toolkit

The Procurement Toolkit will help you to source goods and services, in an open and transparent way, with the objective of achieving Value for Money.

The procurement process protects the way the Council budget is being spent and ensures that a variety of suppliers (including local small, medium and third sector enterprises) are able to bid for business, via Finditinbirmingham.

CPS makes certain that the Council’s Polices and Procedures are integrated into the procurement process and comply with Birmingham City Council’s Financial Regulations and Standing Orders (which are part of Birmingham City Council’s Constitution - Volume B Part 2(B) Standing Orders relating to contracts ), national and European law. CPS has produced an overview of New Changes to Standing Orders

CPS integrates BCC's Equality and Diversity, Sustainability and Going for Green policies into the Councils contracts and produced a Guidance on Dealing with Policy and Service Issues in Council Contracts.

Ordering Goods and Services

You will need to firstly check with your Requisitioner if there is an existing arrangements in place on the Voyager portal. The Voyager Portal is Birmingham City Council’s system for procuring goods and services.

The Voyager portal contains the ‘How to Buy Guide’ which is designed to help you identify the correct ordering channel.

This can include:

In-house providers e.g., Civic Catering, Design and Print
eCatalogue
Current contractual arrangements

If there is an existing arrangement in place contact your requisitioner who will arrange one of the following:

In-house provider – Internal Transfer
eCatalogue and current contractual arrangements – raise a Purchase Order unless it is included on the Purchase Order Exempt List.

If you cannot find the good or service via the How to Buy Guide, you will need to select one of the following three options, (Note: You will need to take into account the value of the complete project). If you have difficulties, estimating the overall cost of the project, contact CPS.

The Quotation Pack is a set of useful templates that will help you through the procurement process. There is also a set of standard Terms and Conditions you may want to include in your quotation.

For all purchasing or contract queries contact:

Corporate Procurement Services
P O BOX 10680
Birmingham
B4 7WB

Telephone: 0121 464 8000
Email: CPS@birmingham.gov.uk
Sat Nav: B4 7DD

Procurement Process Flow Chart (Size: 588 Kb Type: PowerPoint Presentation )